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Arizona Coyotes game Dec 3 RSVP ASAP

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Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Sat Nov 05, 2016 12:50 am

Hello friends in Arizona!

The ​​Arizona Coyotes offer an open invite to costumed fan groups to attend their event on ​​December 3, 2016. This is approved by Lucasfilm. The contact information and details for the event are listed below. Please feel free to share this broadly with your clubs!

Directly below is what we send to the Teams regarding Open Invites for Fan Group participation at sports games:

All SW themed events with Major and Minor league teams are now considered OPEN INVITES. This means we do not have to cast and teams do not have to pay performers. Teams must welcome all fan groups on a first come basis and cannot ask for specific characters or specific amounts. They can set a maximum limit based on accommodations. Open Invites are just that: an invitation to fan groups to show up at an event in costume. Teams cannot direct fan group members to do any activities or be anywhere specific at any specific time - they may provide the groups with a list of activities to self-organize and participate in, but it is at fan group members’ own discretion. We strongly prefer that characters not throw out first pitches, participate in puck drops, sing the National Anthem or things of that nature – if they want, fan group members may escort a child or fan to the mound, etc., but must not be directed to do so. Characters should not hold, wear, sit in or stand on any branded item or logo, especially with a team emblem. The fan groups are welcome to be photographed with others wearing the team logo/brands or in front of signage featuring the team logo/brand, however. We strongly suggest that teams provide a handler/security for costumed fans during activities to ensure the safety and security of said costumed fans, to protect them from overzealous game attendees. Costumed fan groups must be referred to as members from their respective fan groups, and not as official SW/Disney/Lucasfilm characters.

Please do not RSVP with LFL. The corresponding team contact is listed below if you and your members are interested. Spots fill up fast - not all fan groups will get to participate in events where there is a set limit, which are based on a teams’ bandwidth for accommodation.

Fan Groups invited to attend:

501st: Dune Sea Garrison
Rebel Legion: Mos Eisley Base
Mandos: Vhe'kadla Clan
The Dark Empire: The Twin Suns Spire
The Dark Alliance: The Thurra System
The Dented Helmet
Phoenix Lightsaber Performance


Arizona Coyotes Star Wars Night 2016

Location: Gila River Arena - 9400 W Maryland Ave, Glendale, AZ 85305
Parking location and details: Parking with guest will be accommodated
Event date: Saturday, December 3rd
Event start & approx. end time: Gates open at 5:30pm, game starts at 7:00pm
Call time: 6:00pm
Changing room details: ​An area for changing will be provided (may be pipe and drape)
Maximum number invited: 6
RSVP contact: Steve Gonzales / steve.gonzales@arizonacoyotes.com
RSVP by date: November 14th

We hope you have a wonderful event!
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Marr-Issa on Sat Nov 05, 2016 1:15 am

I want to go
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by neelz on Sat Nov 05, 2016 2:43 am

My first encounter with the 501'st/Rebel legion 7 years ago was at a Coyotes game. I have always wanted to attend one as part of a group. I'll see if the 501'st have any spots me, otherwise I'll go TDE.
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by dark tabby on Sat Nov 05, 2016 3:23 am

what time do we need to be there I have a class from 9-1:00 at MCC. I would like to come if I could I will come as TDE if the time works out.. I can bring my stuff with me to school to leav from there
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Sat Nov 05, 2016 3:44 am

I would recommend being there at 5 so you can find parking and be ready for 5:30 entrance and set up
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by NaasadTal on Sat Nov 05, 2016 5:17 am

Put me down for this one...I don't see anything about weapons, approved or no?
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by dark tabby on Sat Nov 05, 2016 6:34 am

Iam in
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by WIcked Nin on Mon Nov 07, 2016 6:46 pm

Just putting into text what you already know. Count me in!
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Mon Nov 07, 2016 7:02 pm

I put us down for about 6-7 currently and also noted that we work with the other clubs frequently. We got to this faster than anyone so the last thing I want to have happen is anyone thing we're trying to be unjust or unfair with the open slots. They said they were still working on the numbers so we'd hear back again soon once those were finalized. I highly doubt they only want like 6 people. Not for a stadium that big
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by stardancer1914 on Tue Nov 08, 2016 5:09 am

cant make this one, prior commitment.
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Mon Nov 14, 2016 11:52 pm

Hello Jerome,



We are excited to launch our Star Wars Night! I have looped in our game ops expert Dave Ellsworth as he has worked exclusively with Star Wars groups in other markets.



We are very excited to have you out. Please let Dave and I know what your needs are for the night of the event.



· I know that you will need a space to change which we can provide on the lower level of the building

· We will provide bottled water.

· We will have staff (stage managers and Paw Patrol promotional girls) to escort your groups and act as handlers.

· One ticket will be provided to each volunteer that comes (both characters and wranglers);

· PLEASE NOTE that these tickets will not be the promotional tickets that include the lightsaber giveaway. You must contact Steve in order to purchase those tickets.

· Please see the flyer attached that can be distributed to family and friends



How many participants could you have come out for the event? We do have other groups that are participating so we will need to coordinate that in to the total numbers as well. We would have them arrive and change and be in costume from the time doors open (4:30 pm) until the start of the game (6:00 pm). We will have areas where they can take breaks if needed.



I look forward to exchanging emails throughout the next few weeks. Please let me know of anything you might need before then. Thank you





STEVEN GONZALES JR
MANAGER, GROUP SALES
ARIZONA COYOTES HOCKEY CLUB
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by dark tabby on Tue Nov 15, 2016 12:22 am

Darth Rokahn wrote:I put us down for about 6-7 currently and also noted that we work with the other clubs frequently. We got to this faster than anyone so the last thing I want to have happen is anyone thing we're trying to be unjust or unfair with the open slots. They said they were still working on the numbers so we'd hear back again soon once those were finalized. I highly doubt they only want like 6 people. Not for a stadium that big

we all want the others to come. we should have have first go then the others. just like when its the suns or Dbacks the 501 invites the others but give more spots to them and the other clubs get spaces. it just the way it works .. The club who has the invite should have the priorty of spaces and the others fill in with there numbers.
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Tue Nov 15, 2016 12:24 am

After speaking to them and mentioning a few times our numbers they don't seem concerned. So it sounds like everyone should have a chance to come
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by dark tabby on Tue Nov 15, 2016 12:28 am

there was nothing about parking, we should find out where we need to park. would 3:30 be a good time to get there?
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Tue Nov 15, 2016 12:44 am

I will ask
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by neelz on Tue Nov 15, 2016 12:54 am

I'll be trooping this on the 501'st side.
I'll take my name off the list but I will see you there.
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

Post by Darth Rokahn on Wed Nov 30, 2016 6:16 am

Update to the event:

· CALL TIME: We ask that everyone arrive between 2:30 – 3:00 PM so that there is enough time to get you through security and down to your room where you will be changing

· POINT OF CONTACT: On the day of the game you will have a Stage Manager designated as your point of contact. Her name is Jennifer Louie and she will be responsible for escorting groups from the secure lower levels to the concourse levels. On the day of the game I will provide all of the wranglers with her cell phone number so that they can contact her at any time if they need to be escorted down to the lower level.

· PARKING: Free parking will be available to everyone in the Yellow Lot, which is located on the corner of Maryland and 91st west. A map is attached

· ENTERING: EVERYONE must enter through Gate 7 (shown on the attached map) JOE – I ask that you arrive early so that you can be prepared to begin coordinating those arriving. Once you have arrived you can contact Jennifer and she will assist you.

· SECURITY: Everyone’s bags must be check extensively. This will be done at Gate 7. Please be prepared to open your cases and comply with any requests made by our security team.
o REGARDING PROP WEAPONS – you will be permitted to bring prop weapons into the building as part of your costume but please be aware that security may ask that each of your weapons are marked by our security indicating that is it just a prop (this will be done with a sticker or tape)

· CHANGING: You will have a room on the lower level of the arena where everyone can change and prepare and leave their gear safely. Bottled water will be provided to you.

· SCHEDULE: Our gates open at 4:30 PM on Saturday and we ask that you be ready to go by 4:25. Jennifer will assign certain groups to go outside on the plaza; the remainder will stay inside on the concourse. We ask that you remain in costume until the beginning of the game at 6:00 PM. If at any time between 4:30 and 6:00 the characters need a break, your handler can call Jennifer who will escort you back to our designated room.
o We ask that you roam the concourse in group NO LARGER than 4 costumes characters.
o Once the game begins you are welcome to get out of your costume and watch the game. **If you would like to remain in costume – that is perfectly fine with us. On the day of the game please let Jennifer know what your group would like to do and she will help facilitate.

· TICKETS: You will each be provided tickets to the game. Steve Gonzales will coordinate that and provide those ALL to Joe upon your arrival on Saturday
o PLEASE NOTE: The ticket you are provided with is not a part of the special Star Wars ticket package and will not include the Coyotes lightsaber. If you would like the Coyotes lightsaber you must purchase one of the special ticket packages. That can be done by contacting Steve Gonzales (CC’d).

WHAT I NEED FROM YOU:
· A full list of ALL the participants from your group who will be entering the building on Saturday. First Name and Last name. (Donald – I have already received yours)
o If there are any last minute changes or additions that will be taken care of with Joe and Jennifer at Gate 7
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Re: Arizona Coyotes game Dec 3 RSVP ASAP

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